Calypso Learning Services

Data Archiving protects older data that is not needed for everyday operations of an organization that is no longer needed for everyday access. Data Archiving reduces primary storage required and allows an organization to maintain data that may be required for regulatory or other requirements.
It is the process of moving data that is no longer actively used to a separate storage device for long-term retention. Archive data consists of older data that remains important to the organization or must be retained for future reference or regulatory compliance reasons. Data archives are indexed and have search capabilities, so files can be located and retrieved.
It is the process by which inactive information, in any format, is securely stored for long periods of time. Such information may – or may not – be used again in the future, but nonetheless should be stored until the end of its retention schedule.
It should be emphasized that archived, inactive data can be made active again, as the implication of not being able to access information again sometimes dissuades businesses from archiving their records. Information should still be readily available if required at short notice.
When businesses archive data they tend to archive entire collections of files. The word archive suggests the retention of multiple records. Data that is archived might need to be because of legal rulings or because it is vital information that is likely to be used again in the future.
Archiving is vitally important for information management and can give a business greater control over their information processes. As a business grows it will create more data – data that needs to be meticulously managed and monitored in order for it be utilized properly. Keeping tabs on this data can prove problematic for businesses that never put an archiving system in place.
Data that is not archived is harder to locate, secure and appropriately disseminate .This will eventually have a negative effect on business functions and employee productivity.

The Top 3 Benefits of Archiving for Growing Businesses

1.Prevent Data Loss: Information that hasn’t been archived on a central, secure repository could be lost forever.
2. Legal Requirements
Archiving is important for legal reasons too. Many businesses accidentally dispose of data that they legally should be keeping.
An effective archiving system will ensure company-specific retention schedules are adhered to. Data protection authorities are enforcing more sever penalties on businesses  and these policies could lead to hefty fines in some cases.

3. Increase Security
Archiving is also important for security reasons, especially at a time when cyber-attacks and data breaches are becoming more frequent.

By securely archiving documents businesses can keep track information and increase protection from unauthorized third parties. Even the most cautious of businesses are now targeted by very adept hackers.
Archiving is vital for business continuity and ensuring the highest level of performance in a competitive marketplace.
Calypso application provides various tools as an out-of -box solution to address this problem of data.
Even though as a traditional method we take back up of data at regular intervals of time, it is important we look at the data which is no longer required to be active.
This course outline calypso archiving techniques, archiving in general is required in order to maintain good health of application. When data size grows it will have an impact on application, as there will be more database hits from application to retrieve data based on application user requirements.
Upon completing this course you will appreciate calypso features that allows to archive and retrieve upon required.